Ultimate guide to moving into a new nursing home

Moving into a new nursing home is a significant step, marking the start of a new chapter in life. It’s a transition that can feel overwhelming, not just for your loved ones but your family as well. 

However, with careful planning and thoughtful preparation, the move can be a positive experience, ensuring your loved one’s comfort and wellbeing.   

This guide will walk you through the key steps to make the process as smooth and stress-free as possible. The tips below apply to both those going into a nursing home for the first time and those that are transferring to a new nursing home.

Preparing for the move

Preparation is key when it comes to moving into a new nursing home. Whether you’ve already chosen a home for your loved one or are in the final stages of deciding, thorough research and communication are essential.

Start by understanding the nursing home’s policies and procedures. What does the move-in process involve? What documentation is required? Ensuring you have essential paperwork, such as medical records, care plans, and financial information, is crucial to avoid any last-minute hurdles.

It’s also important to notify key parties about the change in living arrangements. This includes healthcare providers, utility companies, and any organisations providing financial support or benefits. Updating your loved one’s address and redirecting mail ensures a seamless transition of services.

For a comprehensive checklist of who to notify when moving, check out our blog on who to inform when moving into a care home. The same principles apply when moving to a new nursing home—updating providers, informing friends and family, and local authorities-to ensure a seamless transition and avoid any disruption to essential services.

Lastly, it is important to sit down with your loved one and discuss what they can expect when they move to a new nursing home. Involve them in the decision-making process and reassure them about the support they’ll receive. Moving into a nursing home is a big change, but with the right preparation, it can be the start of a more comfortable and supported lifestyle.

Understanding the costs

Moving into a new nursing home comes with financial considerations, and understanding these costs upfront is essential for effective planning. Nursing home fees typically include accommodation, meals, personal care, and access to facilities, but the specifics can vary between homes. Whether you're arranging a loved one's move to a nursing home or planning care for yourself, the tips below will help you stay organised.

1. What’s included in the fees?

Ask for a detailed breakdown of what is covered in the monthly or weekly fees. Standard costs often include:

• Room and board (including utilities like heating and lighting).
• Meals and snacks.
• Basic personal care services (e.g, help with bathing, dressing, medical supervision, or mobility).
• Social activities and recreational programmes.

Extras, such as hairdressing, certain therapies, or excursions, may incur additional charges, so it’s important to clarify what is included to avoid unexpected expenses.

2. Funding options

If you or your loved one are concerned about affordability, there are a number of funding sources. These include:

• Local authority support: If your loved one’s savings and assets are below a certain threshold, they may qualify for financial assistance. Contact the local council for an assessment.
• NHS Continuing Healthcare: For those with significant healthcare needs, this fully funded option may be available, covering the cost of care if you are eligible.
• Self-funding: If you do not qualify for assistance, you may need to self fund the cost of your care independently. In such cases, financial planning and advice are crucial.

3. Planning for long-term costs

Nursing home fees can vary widely depending on location, services, and the level of care required. Be realistic about long-term affordability, as nursing home stays are often extended. Engaging with a financial adviser who specialises in care planning can provide valuable guidance.

4. Avoiding financial stress

Keep communication open with the nursing home about fees and payment schedules. Some homes offer flexibility, such as monthly installments, to help manage costs. Staying organised with financial documents and regularly reviewing the budget can also prevent financial strain.

By understanding the costs and planning ahead, you can ensure your loved one receives the care they need without unnecessary financial worry.

Packing smartly

The things that can be taken into a nursing home depend on the specific nursing home in question. Packing for a move to a nursing home is about finding the right balance between practicality and sentimentality. Bringing the right items can help ease the transition, making the new space feel comfortable and familiar. At the same time, understanding what to prioritise and avoiding overpacking ensures a smoother move and a more organised living space for your loved one.

1. Items to Prioritise: 

Start with essentials, such as:

• Clothing: Include weather-appropriate outfits, comfortable footwear, warm clothes, shoes and nightwear.
• Medications: Pack all necessary prescriptions and over-the-counter remedies, along with clear instructions.
• Personal belongings and mementoes: Items like photographs, books, or a favourite pillow can add a comforting personal touch. Most nursing homes should allow your loved one to bring a wide range of personal items.

2. Nursing home policies:

It’s important to familiarise yourself with the nursing home’s policies on personal possessions. For example, some homes may not allow certain electrical items or furniture due to space or safety regulations. Clarify these guidelines in advance to avoid bringing items that won’t be permitted.

3. Downsizing tips:

Downsizing can feel daunting, but it’s a necessary step to ensure a clutter-free environment. Begin by identifying the most meaningful items and letting go of duplicates or non-essentials. Sorting belongings into “keep,” “donate,” and “store” categories can streamline the process. If you are helping your loved one to prepare for the move, be sure to involve them in the preparations to make sure their favourite possessions are prioritised.

Settling In

Adjusting to life in a nursing home takes time, but with a focus on personalisation and connection, the transition can be much smoother. This period is about turning a new space into a true home and creating a routine that supports emotional and physical wellbeing.

1. Personalising the space

Decorating the room your loved one will be in with familiar items is a great first step. Displaying cherished photos, adding a soft throw blanket, or hanging artwork they love can make the space feel inviting and uniquely theirs. Small personal touches go a long way in increasing comfort.

2. Building social connections

Encourage your loved one to engage with the nursing home community. Participating in group activities or simply sharing a meal with other residents can build friendships and help them feel less isolated. Staff members are also a valuable source of support, so establishing a rapport early on is helpful.

3. Creating a routine

A consistent daily routine can provide a sense of security and purpose. Explore the nursing home’s schedule of activities, such as exercise sessions, creative workshops, or entertainment evenings. Balancing these with quiet time for relaxation or hobbies ensures a well-rounded and enjoyable lifestyle.

Supporting your loved one

The journey doesn’t end once your loved one has settled into their new nursing home—it’s vital to stay involved in their life to support their wellbeing. Regular visits not only reassure your loved one but also strengthen the family connection, helping them feel loved and valued. Even small gestures, like phone calls or bringing along a favourite treat, can make a big difference.

Building a good relationship with the nursing home staff is equally important. Make time to communicate with caregivers, asking questions about your loved one’s care and sharing any preferences or concerns. This collaboration ensures the care provided aligns with their needs and offers peace of mind.

Finally, keep an eye on your loved one’s physical and emotional wellbeing. Notice changes in mood, health, or behaviour, and address any issues promptly with the staff. Your involvement ensures they continue to receive the best possible care and feel supported throughout their transition.

Looking ahead

Helping a loved one transition into a nursing home is a significant step that requires preparation, communication, and ongoing support. By staying engaged, maintaining open lines of communication, and being proactive, you can help ensure the move becomes a positive chapter in their life.

This change offers opportunities for improved care, safety, and quality of life. Embrace the journey together and explore available resources, whether it’s community support groups or professional advice, to make the experience as smooth as possible.

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